Objective:

To improve the efficiency and effectiveness of street infrastructure projects in Tulsa by optimizing the bidding process, incentivizing timely project completion, updating specifications for piping and utilities, and supporting small businesses affected by roadwork.

1. Revamping the Bidding Process:

• Competitive Bidding:
  • Revise the bidding process to encourage competition and transparency.
  • Introduce clear evaluation criteria that include project experience, timeline adherence, and past performance.
• Bid Incentives:
  • Offer incentives for bids that propose innovative methods for project completion and cost savings.
  • Set clear and achievable deadlines, with defined bonus amounts linked to early completion.
  • Implement a tiered bidding system where contractors can earn additional bonuses for demonstrating the ability to complete projects ahead of schedule, with penalties for missed deadlines.

2. Updating Specifications for Piping and Utilities:

• Enhanced Material Standards:
  • Update specifications for piping and utility installations to include materials that are more resistant to freeze/thaw cycles and other environmental stresses.
  • Require the use of high-quality, durable materials and construction techniques that reduce the likelihood of failures and maintenance issues.
• Regular Inspections and Maintenance:
  • Implement a rigorous inspection and maintenance schedule for newly installed utilities to ensure long-term reliability and performance.
  • Establish guidelines for the timely repair or replacement of faulty infrastructure to prevent widespread issues.

3. Supporting Small Businesses Affected by Road Projects:

• Business Support Fund:
  • Provide necessary assistance or grants to small businesses negatively impacted by prolonged road projects.
  • Develop criteria for eligibility and application procedures to ensure support reaches those in need.
• Communication and Coordination:
  • Improve communication between project managers and local businesses to provide timely updates on roadwork schedules and impacts.
  • Establish a business liaison role within the city’s infrastructure department to address concerns and facilitate support for affected businesses.
• Local Business Incentives:
  • Offer incentives for businesses that are located within or near roadwork zones, such as temporary tax relief or marketing support.
  • Coordinate with local chambers of commerce and business associations to provide additional resources and assistance.